Position Open: Executive Assistant/Sales Coordinator

JOB SUMMARY:

LeapFrog Solutions, a woman-owned small business, strategic marketing communications firm on a fast growth track with the federal government, seeks an experienced, motivated and energetic Executive Assistant/Sales Coordinator to support the CEO in maximizing her ability to operate efficiently and swiftly, especially in areas of networking, business development and meeting follow-through.

RESPONSIBILITIES:

Following is a general description of the desired outcomes of the position.

Achieve 100% follow-up on all meetings CEO attends.

• Follow-up includes documenting notes from the meeting, documenting action items from the meeting, sending thank-you notes/emails; entering any new contact information, etc.
• Fully prepare CEO for every meeting she attends.
• This includes creating folders for all meetings, Google research on any meeting participants, etc.
• Meet with CEO every Monday morning to go over a weekly checklist that you have prepared.
• Attend weekly internal sales meeting with CEO. Take notes of all action items. Follow-up to make sure action items are completed.
• Coordinate all of CEO’s networking events including planning the meetings.
• ACT-IAC (Industry Advisory Council)
• ELI Mentor Program (Emerging Leaders Institute, part of Leadership Fairfax)
• Executive Women’s Roundtable
• ACG Capital
• AFCEA
• Manage all of CEO’s Board Participation
• NVTC – review all events and make recommendations as to which she should attend.
• Fairfax County Chamber of Commerce
• Communites in Schools
• Quarterly NVCC Marketing Advisory Committee
• Quarterly Industry Government Council
• Manage all Sales Leads
• Add leads to the contact management system (currently ACT!)
• Add leads to LinkedIn
• Add leads to Outlook
• Track leads and remind CEO of time sensitive items and follow up
• Clean out CEO’s email box within two months of starting the job. After that, manage her to fewer than 20 emails in her in-box at the end of each day.
• Manage a monthly update of the corporate goal sheet for 2011 and 2012. Update the person responsible, dates and make notes regarding any gap between goal and performance.
• Assist CEO with using Tasks feature in Outlook, and have her 95% off hand-written, paper to-do lists by December 31, 2011.
• Assist CEO in identifying speaking engagements. By December 31, 2011 have identified six speaking engagements for her to consider. Once engaged as a speaker, help her prepare for the speaking engagements.

REQUIREMENTS:

• Technologically Savvy: Is an expert or close to an expert in Outlook. Is not afraid of technology and finding solutions to technical problems.
• Efficiency: Able to produce significant output with minimal wasted effort.
• Organization and Planning Skills: Plans, organizes and schedules in an efficient, productive manner. Focuses on key priorities. Is able to put systems in place.
• Communication: Speaks and writes clearly and articulately without being overly verbose or talkative. Comfortable speaking directly to company management, press or customers.
• Writing and Editing Skills. Strong grammatical skills and ability to write and edit copy and correspondence.
• Flexibility/Adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change, and maintains a positive attitude.
• Intelligence: Learns quickly and has business acumen. Demonstrates ability to quickly and proficiently understand and absorb new information.
• Persistence: Demonstrates tenacity and willingness to go the distance to get something done. Takes direction and runs with it.
• Calm Under Pressure: Maintains stable performance when under heavy pressure or stress.
• Work Ethic: Possesses a strong willingness to work hard and sometimes long hours to get the job done.
• Openness to Feedback and Ideas: Often solicits feedback and reacts calmly to criticism or negative feedback.
• Integrity: Recognizes that in this position, there is visibility to highly confidential information and realizes, even without being told, that it is not to be shared with anyone.
• Customer Service: Has had experience in some type of customer service and innately knows how to listen to customers and make them feel heard and cared for.
• Marketing/Sales: Though not a salesperson, has a love of marketing/PR and understands the importance of networking.

PREFERRED EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree in Marketing and Business Administration or related field
• Ability to work both independently and as part of a team

COMPENSATION:

Competitive and commensurate with experience

Please send cover letter and resume to lfs_careers@leapfrogit.com and place “Executive Assistant /Sales Coordinator” in subject header. This is a full time position.

LeapFrog Solutions, Inc. is an equal opportunity employer. It is the policy of LeapFrog Solutions, Inc. to provide opportunities to all qualified persons without regard to race, creed, color, religious belief, sex, age, national origin, ancestry, physical or mental disability, or veteran's status.